How to Send Emails with Zo

Most people know their Zo can send emails. What's more useful is that it can help you write better ones. A well-crafted email gets a faster response, closes the deal, or avoids the follow-up thread that spirals into 15 messages. Your Zo doesn't just send — it drafts, refines, and adapts to the situation.

Connect Gmail

Go to Settings > Integrations > Gmail and authorize Zo with read-and-write access. For the full inbox management experience — searching, organizing, triaging — see the Gmail integration guide. This post focuses on the writing side.

The basics: draft, review, send

Give your Zo the context and let it draft:

Your Zo drafts the email and shows you the recipient, subject line, and body. Review it, request changes, then tell it to send.

Not quite right? Iterate:

• "Make the tone more casual"
• "Shorten it to 3 sentences"
• "Add a line thanking them for their help this week"
• "Make the subject line more specific"

This draft-review-edit loop is faster than writing from scratch because your Zo handles the first 80% and you refine the last 20%.

Write for the situation, not just the recipient

Different emails need different approaches. Instead of generic "write an email about X," give your Zo context about what you're trying to accomplish:

Following up after a meeting:

Cold outreach:

Delivering bad news:

Saying no:

Asking for something:

Subject lines matter more than you think

A good subject line determines whether your email gets opened or buried. Ask your Zo to optimize:

• "Give me 3 subject line options for this email — one direct, one curiosity-driven, one question-based"
• "The subject line is too vague. Make it specific to what the recipient needs to do"
• "Shorten the subject line to under 8 words"

For cold outreach, the subject line is everything. Ask your Zo to A/B test:

Tone adjustment

The same message reads differently depending on tone. Your Zo can shift between registers:

• "Make this more formal — I'm writing to a VP I haven't met"
• "Make this friendlier — this is a teammate I talk to every day"
• "Make this more direct — cut the pleasantries, get to the point"
• "Add some warmth — this person just did me a big favor"

If you find yourself making the same tone correction repeatedly, set a rule: "When writing emails, use a professional but warm tone. First-name basis. No corporate jargon." Now every draft starts at the right register.

Email templates for recurring situations

Some emails you write over and over: intro emails, project kickoffs, weekly updates, feedback requests. Instead of drafting from scratch each time, teach your Zo the pattern:

Then when you need it:

Your Zo fills in the template with real data from your Linear and calendar, drafts the email, and shows you a preview.

Batch drafting

When you need to send multiple similar emails — outreach campaigns, meeting follow-ups, status updates to different stakeholders — draft them in batch:

Your Zo drafts three tailored emails from one set of facts. Same information, different framing for each audience. You review and approve each one.

Send yourself notes and reminders

One underrated use case: email yourself. Your Zo can send you things you'll want later:

• "Email me a summary of today's meeting notes"
• "Send me a reminder at 3pm about the dentist appointment"
• "Email me the key decisions from this conversation"

This puts important information in your inbox where you'll see it, rather than buried in a chat log or workspace file.

Automated email workflows

Combine email drafting with scheduled agents for recurring email workflows:

The agent does the heavy lifting — gathering context, drafting the email, formatting it properly. You just approve and send. Pair this with social media automation for a complete communications workflow that keeps multiple channels active without burning time on each one individually.

Getting started

Start with a real email you need to send right now:

Review the draft. Ask for changes. Send it. Once you've done this a few times, you'll stop opening Gmail to compose and start drafting everything through your Zo instead.